The Ali Club Constitution
(as agreed at our AGM on 30th November 2000 – and updated and agreed on February 4th 2004, updated and agreed 9th Feb 2006, updated and agreed 26th October 2007)
· Each year, the membership will elect Officers consisting of an Honorary Club Secretary, an Honorary Club Treasurer and an Honorary Handicap Secretary. This will take place at the AGM in October each year. They will support the Captain.
· The Captain’s role will be to:
· Propose a tour destination at the AGM in October and arrange it.
· Obtain winners, runners-up trophies etc. and present them on tour.
· Captain the club in any matches against other Societies.
· Pick a Vice; a Social Secretary; a First Aider; a Health & Safety Officer.
· The Honorary Secretary’s role will be to:
· Arrange the AGM in October for the purpose of electing the Club Officers for the following year.
· Arrange monthly meetings, February through to May in the build up to the tour and facilitate draws for Tour Partners and playing orders etc. Be the focal point of contact for members who wish to raise matters for discussion.
· Publish Agendas and Minutes, (using the society’s web-site as a vehicle to do this is optional).
· The Honorary Treasurer’s role will be to:
· Maintain the Club’s bank account and decide how best to collect money due from members, normally monthly by standing order.
· Update the membership at each meeting on the state of the Society’s account. Shame those in arrears.
· The Honorary Handicap Secretary’s role will be to:
· Propose Tour Handicaps for those members not holding official handicaps.
· Propose ideas for handicapping previous tour winners etc.
· It is intended that matters arising at meetings will be actioned by the membership on a voluntary basis. Decisions will be made by a majority of the membership present at a meeting.
· The membership will be restricted to 12 unless there is a majority vote from the membership to admit further members. Ideally the membership should consist of an even number of people.
· Where there is a need to bring in replacement members, any existing member can put forward nominations. Where there are too many nominations the membership will select through a vote at the next meeting.
· All new members are expected to learn and abide by The Constitution.
· There will be an annual tour which will usually take place from Friday – Sunday of the second Bank Holiday weekend in May. Any variation to this needs a majority vote from the membership. It will primarily be a pairs tournament.
· There will be a limit on cost. As a guide the cost should be in the region of £250 for accommodation (including dinner and breakfast) and 3 rounds of golf. Any variation to this needs a majority vote from the membership.
· Although the Captain elected on the previous year’s tour is expected to put forward a proposal for the following year’s tour, any member may put forward suggestions for the venue and/or format of each tour.
· Members should be given a minimum of one week to confirm their place on the tour after a proposal has been put forward. The Captain will then proceed to book it and pay deposits.
· Once deposits have been paid, they are only refundable if a replacement member is found.
· The practice of ‘dealing the jack’ will be retained to select a Captain for the following year’s tour. Vic retains dealing rights for life. The current Captain escapes the draw for the following year's captaincy.
· There will be a dress code for tours – jacket, shirt and formal shoes to be worn at dinner. Ties are optional. Where a fancy dress policy is adopted, the preceding code is superseded.
· Members reaching the ripe old age of Hawaii 50 will automatically qualify to join the Seniors Tour. The Seniors Trophy will be contested annually on the normal May Tour.
· Landmarks in the Society’s existence will be marked by an extraordinary Tour. (The first of these will be the 10th Anniversary Tour in May 2005. The destination and cost of this tour requires the majority agreement of the membership and will ideally accommodate all members).